Recruiter FAQs

As a State of Georgia employee,
how do I get my User ID and password for Team Georgia Careers?

State employees are issued unique employee ID and a temporary password on employment. This will be sent to each employee on employment to a state entity. The initial password is the last four numbers of the employee’s Social Security number (SSN) followed by the first four letters of the last name, in all caps, with no punctuation. For example, the password for Chris O’Brian whose SSN ends in 1234 would be 1234OBRI. At the first sign in, employees will be required to change the password.

Are agencies able to post jobs internally only?

The agency can post internally to the state of Georgia; not internally for the agency.

Who is considered a Recruiter?

Recruiters in Team Georgia Careers will be individuals with access to create, post requisitions, move candidates through the selection process, and extend offers and onboarding activities. Agencies will provide information on employees who should be assigned the Recruiter role in Team Georgia Careers.

What is the difference between a Recruiter and an Advanced Recruiter?

The Recruiter and Advanced Recruiter roles have the same rights and privileges in Team Georgia Careers except for one. The Advanced Recruiter will have the ability to add preferred questions to the Questions Library in Team Georgia Careers.

How does one become an Advanced Recruiter?

A Recruiter must complete the Advanced Recruiter Training in the DOAS Learning Management System (LMS) AND obtain the authorization from the agency’s HR Director or the appropriate designated person in the agency.

Who is considered a Hiring Manager?

Any employee who has a position reporting to them in TeamWorks will automatically be granted the Hiring Manager role.

What access does the Hiring Managers have in the ATS?

Hiring managers will have access to the following:

  1. Create and view requisitions.
  2. View the candidates forwarded by the Recruiter
  3. Approve requisitions once identified as an approver
  4. Set self-assigned tasks
  5. View other requisitions once named as a collaborator

How are the agencies accounts for eQuest handled?

eQuest is the delivered integration to automate the posting of jobs to external job boards. Your agency will still need to maintain/create its contract with the job boards. The agency will have to continue to pay for their inventory with the job board as is the current process. There will be no additional cost to the agency for the eQuest integration; however the agency will have to contact the job board to obtain login credentials for eQuest integration.

Who determines the roles in the ATS?

All role assignments are determined by the agency. However, the hiring manager role will be automatically assigned through TeamWorks integration upon implementation.

Does the system knock out applicants who do not meet the minimum requirements?

No.  However, you will be able to see which candidates met the minimum requirements and which did not. You can sort and filter for those who met the requirements.

Will the ATS system be integrated with E-Verify?

Yes, we are working towards identifying a vendor to manage the E-Verify functionality.

If an applicant applies for a job at one agency,
would their documents be available for another agency?

The Recruiter can access a candidate’s profile and any documents attached to the profile but will not be able to see the jobs the candidate applies for outside of the Recruiter’s agency.

Is there a list for the specified roles for users of the ATS?

Yes, this is available in the Recruiter Resources tab.

Can an agency upload agency-specific forms to the ATS?

Not at this time. However, agencies will be able to add a link on the offer letter directing the candidates to the agency’s website to access/complete any agency specific documentation.

Would the ATS be able to capture electronic file output for agencies?

Recruiters can print candidate record to PDF. Additionally, Recruiters will be able to download Candidate detail reports and Requisition activity reports.

Can the initiator of a requisition choose more than one approves for a requisition?

Yes.

Can another ATS be integrated with the new ATS?

No.  Integration with another ATS is not within the scope of this project.

Can the agency see the top candidate’s information and transfer them to the Hiring Manager?

Yes, it will be the Recruiter’s responsibility to identify the top qualified candidates and move them to the hiring manager’s view during the selection process.

An Abilities/Certifications/Experience (ACE) rating will be assigned to the system based on candidates’ responses to the pre-screening questions.

Can a Recruiter build requisitions to be held for future use?

Requisitions may be built and left in the ‘draft’ status until needed

Is there an option to add statewide to the primary location when creating a requisition?

Yes. Team Georgia Careers currently offers the ability to post jobs with statewide recruitment.

Is there way to screen for current state employees or former employees or to find out if someone was dismissed from the state?

Team Georgia Careers does not have the ability to identity former employees who were dismissed. This is currently a function that must be done in PeopleSoft and this will remain so under Team Georgia Careers.

Are we able to post to certain universities within the university system?

No.  Not at this time.

Can a Recruiter save their own offer letter template?

No.  Only system administrations are able to create new offer letter templates. However, offer templates can be edited to better reflect the business needs of the agency.

Can a Recruiter duplicate a requisition template?

No.  This is not offered at this time.

Can an agency post their position to their own website through Team Georgia Careers?

No.  However, it will be possible for agencies to see a filtered view of their jobs on their own website.

What is the Non-electronic Media on the requisition?

Although on the requisition, this option is not now available to the State of Georgia.

Do Recruiters have the ability to share candidates across agencies?

Yes, it is possible to share candidates across state agencies as long as the recipient is another authorized user with the appropriate requisition user role.  Please check your agency policy.

Do Recruiters have the ability to copy or clone requisitions?

No.  This functionality is not available.